The Purpose of this procedure is to establish and define standards, methods, and restrictions for the disposal of Centerplate IT equipment in a legal, environmentally correct, and cost-effective manner. Centerplate surplus or obsolete IT assets and resources (i.e. desktop computers, laptops, printers, network equipment, and servers) must be discarded according to company requirements and environmental regulations. Therefore, all disposal procedures for retired IT assets must adhere to company approved methods.

Scope

This procedure applies to the proper disposal of Centerplate IT hardware, including PCs, laptops, notebooks, monitors, printers, network equipment, and servers. Surplus hardware, obsolete machines, and any equipment beyond reasonable repair or re-use are covered by this procedure.  Leased equipment must also be cleaned before being returned to the leasing party.

• “Non-leased’ refers to any and all IT assets that are the sole property of Centerplate; that is, equipment that is not rented, leased, or borrowed from a third-party supplier or partner company.
• “Disposal” refers to the removing of the asset from operating use with the intent of retiring the asset according to ITs asset disposal procedure.
• “Obsolete” refers to any and all equipment that no longer meets requisite functionality.
• “Surplus” refers to hardware that has been replaced by upgraded equipment or is superfluous to existing requirements.
• “Beyond reasonable repair” refers to any and all equipment whose condition requires fixing or refurbishing if the cost is equal to or more than total replacement

http://dban.sourceforge.net/. Is a link to a software application that formats (completely cleans) a hard disk (including the operating system). The software is compliant with the Department of Defense 5220.22.m standards for properly disposing of vital information. This software needs to be run a minimum of 5 times. It is recommended that it be ran 7 times by the DOD standards.

Roles and Responsibilities

Centerplate employees are responsible for disposal of Non-Leased computer equipment. Centerplate Information Services may assist in saving data off of a computer that has become inoperable or beyond reasonable repair.
Disposal of IT assets rest solely on the owner/operator of the asset and not on the Centerplate IT department.

Procedure

1. Current company procedures require that all Centerplate information be erased from an IT asset before it is disposed of. This can be done using the recommended application available at http://dban.sourceforge.net/    The cleaning application should be run a minimum of 5 times.
2. After an IT asset has been erased of all data the asset can then be disposed of in several different ways.
   • Contact a local school and offer as donation to the IT department for educational learning. It is recommended that you must notify the education firms that the computers will not have an operating system.  (Computer Schools like New Horizons or ITT Tech use old computers for computer hardware training.)
   • Offer to employees in office.  A fair way to do this is to raffle off the computer or other IT assets.
3. If only 1 computer you may throw away as regular trash, however, this is a growing problem with the environment because there are hazardous metals in a computer and monitor.
4. If you are going to have a large number of computers to dispose of it is required that you use a collection company that disposes of IT assets in accordance to your local county’s requirements. Contact a local collection company to come and pick up the computer(s) and dispose of them. Usually a small fee is required in doing this; Monitor ($2.00) per monitor CPU ($1.00) per computer.
5. Notify Corporate Asset Management that the item needs to be fully retired and removed from the asset listing for your unit. Phone # – (864) 598-8647