HCM SYSTEM GO LIVE – 12.01.2017 Announcement
Human Resources, News
HR/PAYROLL AND INFORMATION SYSTEMS CHANGES – HCM SYSTEM GO LIVE
| HUMAN CAPITAL MANAGEMENT (HCM) GO LIVE! |
Colleagues,
Good Afternoon. We are ever so close to the HCM GO LIVE this Monday, December 4, 2017!
We’d like to take a moment to update you on some progress, and instructions.
Hardware/Laptops that were requested are currently in route to those locations who requested them, in the order of projected hiring needs. This process will take some time. We will need feedback from you to assist us in monitoring any potential additional needs you may have and we will do our best to respond as required. For those of you that have requested a scanner, IT will procure a solution and reach out to those units directly.
Basic instructions (shown below), are located in each Laptop, which has its own bag and lock included. Please keep in mind that these machines may require additional remote updates from IT, particularly once we first GO LIVE with the HCM system. It is very important that you assign these to the hiring manager at each location, who is responsible to take care of and secure these devices, which have been specifically set up for the purpose of candidate use for HCM onboarding. Very few internet sites can be accessed from these devices.
As a reminder, effective with the new HCM System Go-Live, it is no longer a requirement to make copies of List B or List C documents for I-9/Tracker purposes. However, if you are presented a List A document, which requires a photo match, you are required to copy/scan as you do today for the E-Verify process.
Posted to the SPARK HCM Manual, is a sample of the email that our new-hires will receive with their instructions for accessing their electronic onboarding program, as well as instructions attached to that email for new-hire candidates to use a remote option to complete the onboarding process through Citrix. This Citrix option is ONLY TO BE USED BY NEW-HIRE CANDIDATES WHO WISH TO COMPLETE THEIR ONBOARDING REMOTELY. While, yes, this is a viable option, it is not as user-friendly as we anticipated it to be. So, while we are still working towards a more user friendly option, as we begin our HCM journey, this may not be the best option until we get to HCM 1.2, which should take shape around end of Quarter 1, 2018. This may very well necessitate a change in your approach to require most new hires to come to the facility and use Centerplate hardware as the most effective or efficient option. As a result, hardware needs are being re-evaluated.
Best Regards,
David M. Winarski
Vice President of Human Resources
| DETAILS ON THE HCM-SPECIFIC USE LAPTOPS |
Contents of HCM Laptop Shipment: HCM Laptop, Power Supply, Protective Laptop Case, Kensington Keyed Lock
Directions for use: These laptops are preconfigured to be used only for onboarding purposes, and to work in the cloud-based Infor/HCM/Lawson system. Web traffic is restricted to these websites, as well as popular email services such as Gmail, Yahoo, AOL, and iCloud. New Employees will have access to HCM to complete their onboarding process, and have access to their personal email accounts if needed.
It is highly recommended to use the provided Kensington Lock to secure the laptop. The lock comes with two keys that have 5 digit codes engraved on the sides. We recommend documenting this number because it will be needed if the keys must be replaced.
When transporting or shipping the laptop, please pack it securely in the case that was included. This will help to avoid any potential damage that could occur in the shipping process.
| TAKE ACTION! |
The upgraded Lawson and the new HCM systems require using the Google Chrome browser!
(You will continue to use Internet Explorer for WorkCenter, EzPlanit and other Centerplate Applications.)
In preparation for using the new systems, we ask that you do the following steps at your earliest convenience (by Monday at the latest)!
If you already have Google Chrome then you can skip this step.
To install Google Chrome , follow these steps:
- Download the installation file.
- If prompted, click Run to start the Installation of Chrome
- Start Chrome to open a browser. (*Note: If prompted, DO NOT make Chrome your default browser)
| LOGGING INTO HCM |
Current Lawson users will access HCM using the same process as for logging into Lawson.
For new system users, the process includes:
In a Chrome Browser, open the following URL: https://centerplate.cloud.infor.com/SitePages/InforSuite.aspx
Select Azure Active Directory Accounts
Login with your Office 365 username and password:
If you can’t remember your password, go to portal.office.com and click “can’t access your account” and follow the instructions.
If you have not been setup with Office 365, please contact the help desk.
Username: firstname.lastname@centerplate.com
Password: This is the password you use to log into Office 365.
Once logged in, simply click on the people icon, and you will be directed to your HCM main screen.
| HAVE QUESTIONS? |
Please contact the IT Helpdesk at the number below or submit a help desk ticket if you have any questions or issues.
Information Technology Team (864) 248-2026 support@centerplate.com